Famous singer Shakira became mother last night

World famous singer Shakira became mother last night . Now she is good. Her boy friend Gerard Pique also happy to saw their baby. 

A statement posted on the pop star's site in English, Spanish and Catalan says that "just like his father, baby Milan became a member of FC Barcelona at birth." The statement also says Milan weighed approximately 6 pounds, 6 ounces, and that "both mother and child are in excellent health."

How to Audit Human Resourses Department

Internal Audit Report

  

Human Resources Department

Visited Date :  

Visited By     :                                                            

Areas of Concerned

·         Total Human Resources department activities.  

Procedures Performed

·         Discussed with head of Human Resources Department regarding organizational structure and recruitment process.

·         Collected all employees list according to market.

·         Checked personnel files is maintaining or not based on employee list.

·         Checked all the information keeps in the personnel files or not.

·         Checked all cleaners’ agreement is available or not.

·         Checked visa renewal process is done timely or not.

Observations

Organizational structure:

Our Head Office consist of different department such as Human Resources Department, Accounts Department, Purchase Department, Commercial Department, Marketing Department, Operational Department, Business Development Department, Administration Department, IT Department and Audit Department at the time of verification I found each department chart but it is not up dated properly. Still cancelled employee also available in the chart and some new employees are available in different department but not yet added in the chart. And each market organogram also available in HR department.

     

Implication

If organogram are not update timely it is not easy to find out who are responsible for which department and task.

Audit Recommendation

 Every department organogram need to update timely.

This chart must need to include employees name and position titles.

Recruitment Process:

Employees requisition comes from department head to top management and top management take the decision and informed to HR department in case of executive hiring. In case of opening new market decision taken by top management and send it to business development department and business development send it to HR department.

Implication

 Most of the employees requisition and recruitment process done by verbally as a result we cannot find out how many employees approved by management and how many  employees recruited.

Audit Recommendation

 Total recruitment process must be in writing.

At the time of requisition must need to follow the approved requisition form.

One of the flow chart regarding recruitment process is attached with appendix-1.

Personnel Files:

At the time of auditing I found all employees personnel files based on visa issued but some of the personnel files all documents are not available such as CV and Offer Letter.

Name	Visa	Comments
Mohammad Salim	MSM	Offer letter
Anarul Islam	MSM	Offer letter
Md Jashim Uddin	MSM	Offer letter
Wakeel Khan	MSM	Offer letter
Md Rizonal Karim	MSm	CV/Offer letter

Audit Recommendation

 Each employee’s job description needs to keep in the personnel file.

 Performance evaluation documents also need to keep in the same file.

Training:

For increasing the employees effectiveness last year HR department did not arrange any training. But some operational training is done.

Audit Recommendation

 At the time of joining the new employee HR department must need to arrange training. This training familiarizes them with the organizational mission, vision, rules and regulations and the working conditions.

 HR department need to arrange training for existing employees for enhance their knowledge base on probationary and yearly assessment.

Probationary Assessment:

Probationary assessment was  done by human resources department timely. At the time of assessment department head suggested in the assessment form some training for specific employee. But such types of training not arrange by HR department.   

Implication

  After probationary assessment every employee accepts to change his salary and other benefits. If it is not happened timely as a result employee becomes demotivated.

  Due to leaving the employee from the company as a result recruitment cost will be increasing .

Audit Recommendation

  Probationary assessment need to implement timely.

  After probation period HR department need to confirm the job by issuing service confirmation letter to the employee.

Cleaner Contract:

Now we are taken cleaner from thirteen suppliers. All the agreement was signed by both parties. At the time of auditing I found agreement price per cleaners is different from supplier to supplier. And I found some of the cleaner company`s commercial license are near to expire or expired before our agreement was finished.

Name of the Company	License Expired Date	Contract Expired Date
XX	July 7, 2012	May 5, 2013
YY	January 23, 2013	February 28, 2013
ZZ	April 3, 2012	March 17, 2013

Implication

 If commercial license of the cleaners company is expired and they are not going to renewal their license at that time if they are not able to provide cleaners as a result we will face huge problem.

Audit Recommendation

 At the time of agreement must need to check cleaner companies Commercial License expire date.

Visa Renewal:

I checked how many visa renewals last year. At the time of auditing I found some of the visa renewal process was not done by timely as a result paid penalty.

Name of Employees	Visa Group	Bataka Exp	Visa Exp	Job Location	Submit to immigration
x		March 14, 2012	April 4, 2012		November 12, 2012
y		April 4, 2012	July 1, 2012		November 18, 2012
z		April 14, 2012	July 7, 2012		November 18, 2012

Implication:

v If visa are not renewal timely as a result visa renewal cost going high.

Audit Recommendation

ü Visa renewal process must be done timely.

IOU:

For maintaining different expenses regarding visa and other expenses of human resources department IOU issued to  PRO. Within fifteen days from taking the IOU need to adjust the IOU amount. But at the time of auditing I found some of the 2011 years bills which is given to Accounts department January 2013 for adjustment. And still he has IOU balance of 47,960.00 AED

Invoice Date	Amount(AED)	Purpose of Expenses
October 15, 2011	1,200.00
September 22, 2011	1,965.00
October 15, 2011	1,835.00
April 20 and May5, 2011	3,210.00
Total     8,210.00

Implication:

 Still he has balance of 47,960.00 so there is a possibility of using money for personal purpose.

Audit Recommendation:

 Within fifteen days from taking the IOU, adjustment must be done.

Appendix-1